General Meeting Minutes

4.22.24 7:00pm EMC

1. Call to Order at 7:10 PM President, Amanda (Mandy) Tannehill  
2. Introduction of Board – President, Mandy Tannehill
3. Roll Call / Attendance –  See Attached Attendance Sheet.  Approval of Minutes from 3.11.24 and 4.8.24 Meetings. Motion to Approve Minutes made by Teddy Capales, Seconded by Matt Grannan.  All in Favor. Motion Approved.
4. Treasurer’s Report – Mandy presented April 2024 Treasurers Report.

Crews Bank: $59,279.58    Seed Money: $25,000  Available: $34,279.58 (apx $3K just came in thus not yet deposited, therefore $37K available for event.)

Fundraisers:  Ball Drop: $10,131  

March Madness: $5,091

Community Letters: $13,000 thus far.

EXECUTIVE BOARD Nominations for 2024 -2025 Project Graduation Inc. 

President: Teddy Capales

Vice President: Matt Grannan

Treasurer: Stacy Wear 

Secretary: Stephanie Futch

Motion to Approve.  All in Favor. Motion Approved.

BOARD:

Melissa Steyer, Melissa Hall, Joan Capales, Kay Steyer, Dawn Perry, Crystal Robinson 

Susan Redman   (4 Exec + 7 Board = 11 Total).  New Board effective June 1, 2024.

Motion to Approve.  All in Favor. Motion Approved.  

5. Committee Report

Registration: Need 10 people. – Underclass Parents. Students should register by May 5 using QR code.

Memory Lane – Show examples – Senior parents should hand in week of Graduation. 

Decor: Joan reviewed all locations. Black LIght for Hallway outside.  Selfie Stations -wings/feathers. Back side of Memory Lane.

Boxes: MTV boxes. Need more boxes.  Crystal will let us borrow a TV for the evening. 

End of Night Entertainment: Singo – Bingo and Breakfast. Maybe our DJ to stay longer.  Not going to use guy from across state – too risky.  

TShirts:  $5.95 each 5 colors = $2048.10 Emerson King, School Spirit Supplies

Food: Pickups are 6-9pm – PUSH for undergrad parents to help pickup. Try to have kids sit and eat early.  

Arrivals: 10-11pm. Doors close at 11:00pm.

Gift bags: Outback donated free blooming onion coupon. 

Memory Lane and Post Office – Dawn Stephens and Erin Moorey to help write letters and organize areas.

Elementary Schools – Mandy – Englewood,  Erin Moorey Vineland, Stephanie Myakka). Board should write a letter to Elementary schools – for next year.

Security – Teddy and Donny – 2 golf carts from Thoroghbred (Dana). Sarasota County Police will be on-site.  Please ensure we inspect bathrooms, trash and all parents are alcohol free.  

Volunteers: Click on List to signup.  Background check form. Send out invite to underclass parents. 

Church Open Monday, May 13 9:00 am – 9:00 pm All week. 

VI. Announcements/Good of the Order

Next Meeting Date: May 9, 2024 at 7:00 pm at Englewood Methodist Church

VII.Motion to Adjourn meeting made by Mandy Tannehill at 8:35pm. Motion seconded by Matt Grannan.  All in Favor. Meeting Adjourned.

4.8.24 7:00pm CRC

1. Call to Order at 7:07 PM President, Amanda (Mandy) Tannehill  
2. Introduction of Board – President, Mandy Tannehill
3. Roll Call / Attendance –  See Attached Attendance Sheet. No Approval of Minutes – Melissa Hall not present.
4. Treasurers Report – Mandy presented Treasury information.
5.  Committee Report

Mandy welcomed everyone…Together We Can!! Looking for Gift Cards and Prizes. 

Community Outreach Letters – Apx $10600 received so far. 

Rotaries – Elks, Sunset, Sunrise, Noon – grant process.

Boca Womens March 1 – still awaiting., Methodist Church still awaiting.

Event – Senior Breakfast students will get T-shirts/rules/registration/lanyard.

Poker Room as a Speak Easy, 20’s Flapper smoke machine – feathers –  11-1am extend time? Need Dealers who are 21+

Main Stage – Comedian/Musician $850/hr 2-3am – Need crowd interaction.

Small Games – Holly going to check on what we have.   80’s, Retro Video games, MTv, need boxes, Jenga, Checkers, Dominos

Back Hallway – Black Light – 70’s Psychedelic

Memory Lane – Boxes of their toys from when they were young. 

Food – Dawn split the list. Submit gift card for Detweilers. 50’s DIner Theme red and white (Joanne + Dawn)

Main Room – Disco Ball Studio 24 Neon, blacklight

Outdoor – Movies – Drive In

Time Machine – Stepping Back in Time

Big Games $4090 – Happy Bounce – $1390 Axe Throw,  Dunk Tank, Football, RockRoll Joist, Skeeball    

Bull and Wipeout $1800 (Josh Urdman, local)

Lazer Tag – $900 12-2am 30 guns

T-shirt Design – Waiting on Tshirt #s, sizes based on who is really going to graduate. Design Voted on and Approved. Mandy will talk with Emerson King re pricing. White Shirt – glow markers.

Newspapers – Ask for Prizes and Gift Cards

Englewood Radio Station – WENG – Matt to do a sound byte for Proj Grad.

Volunteers – Need 20-25 non-Senior parents. Need to have background checks done. Please put on Remind app and Google form.

Doors open 9-9 week of Graduation. Need people to help!Must be 21 or older – with background check. 

Mailbox – @Project Graduation – anyone can send a letter to the kids.

BOARD:  Stephanie Futch will be Secretary, Teddy will be President, Matt will be Vice President, Stacy?, Crystal will join Board, Donnie S will be on Board if needed.  Vote on April 22nd.

VI. Announcements/Good of the Order

Next Meeting Date: April 22, 2024 at 7:00 pm at Englewood Methodist Church

VII.Motion to Adjourn meeting made by Mandy Tannehill at 8:00pm. Motion seconded by Matt Grannan.  All in Favor. Meeting Adjourned.

3.11.24 7:00pm CRC

1. Call to Order at 7:11 PM President, Amanda (Mandy) Tannehill  
2. Introduction of Board – President, Mandy Tannehill
3. Roll Call / Attendance –  See Attached Attendance Sheet. Approval of Minutes from 2.12.24 Meeting.  Motion to Approve Minutes made by Cindy Googins and Matt Grannon seconded. All in Favor. Motion Approved.
4. Treasurers Report – Stacy Wear presented March 2024 Treasurers Reports. See Attached 

Crews Bank: $59,347.36    –    Seed: $25,000.00 = Available: $34347.36

Historic storage at StorEase: $3311.88/year – New Storage at ExtraSpace: $1620.99/year = $1690.89/year SAVINGS on Budget.

5.  Committee Report

New Storage Location:   ExtraSpace Storage 3041 S. McCall Rd, Englewood, FL

Contact: Jessica Stafford  – Teddy has 3 keys to access unit. 

Community Outreach Letters – Apx $9600 received so far. Goal of $15,000

March Madness – Raised 4572.89 so far. Still selling tickets.  

Rotaries – Elks, Sunset, Sunrise, Noon – grant process.

Boca Womens March 1 – still awaiting., Methodist Church still awaiting.

Event – Senior Breakfast students will get T-shirts/rules/registration/lanyard.

Poker Room as a Speak Easy, 20’s Flapper smoke machine – feathers –  11-1am Need Dealers who are 21+

Main Stage – Comedian/Musician $850/hr 2-3am – Need crowd interaction.

Small Games – 80’s, Retro Video games, MTv, need boxes, Jenga, Checkers, Dominos

Back Hallway – Black Light – 70’s Psychedelic

Memory Lane – Boxes of their toys from when they were young. 

Food – 50’s DIner Theme red and white (Joanne + Dawn)

Main Room – Disco Ball Studio 24 Neon, blacklight

Outdoor – Movies – Drive In

Time Machine – Stepping Back in Time

Big Games $4090 – Happy Bounce – $1390 Axe Throw,  Dunk Tank, Football, RockRoll Joist, Skeeball    

Bull and Wipeout $1800 (Josh Urdman, local)

Lazer Tag – $900 12-2am 30 guns

T-shirt Design – Design Voted on and Approved. Mandy will talk with Emerson King re pricing. White Shirt – glow markers.

Newspapers – Ask for Prizes and Gift Cards

Englewood Radio Station – WENG – Matt to do a sound byte for Proj Grad.

VI. Announcements/Good of the Order

Next Meeting Date: April 8, 2024 at 7:00 pm CRC

Discuss Food, Decor, Donations for Gift Bags, Volunteer Spreadsheet 

VII.Motion to Adjourn meeting made by Mandy Tannehill at 7:45 pm. Motion seconded by Matt Grannan.  All in Favor. Meeting Adjourned.

2.12.24 7:00pm CRC

1. Call to Order at 7:05 PM President, Amanda (Mandy) Tannehill  
2. Introduction of Board – President, Mandy Tannehill
3. Roll Call / Attendance –  See Attached Attendance Sheet
4. Treasurers Report – Stacy Wear presented January 2024 Treasurers Reports. See Attached 

Crews Bank: $47,867.46    –    Seed: $27,000.00 = Available: $20,867.46

Historic storage at StorEase: $3311.88/year – New Storage at ExtraSpace: $1620.99/year = $1690.89/year SAVINGS on Budget.

5.  Committee Report

New Storage Location:   ExtraSpace Storage 3041 S. McCall Rd, Englewood, FL

Contact: Jessica Stafford  – Teddy has 3 keys to access unit. 

Community Outreach Letters – Apx $8400 received so far. Goal of $15,000

March Madness – Calendar is Posted – Need ALL Parents to Sell tickets. Mandy has tickets at her office. Need ALL tickets turned in by March 1st. Need parents to coordinate drawings. Information is available on Facebook, Remind, and our website.

Tickets are $10.  Prize $25/GC per day of the month of March  – Plus a $20 Tim Kern Photography prize each day.   Goal to raise $5000-$7000. 

Event – Senior Breakfast students will get T-shirts/rules/registration/lanyard.

Poker Room as a Speak Easy, 20’s Flapper smoke machine – feathers –  11-1am Need Dealers who are 21+

Main Stage – 2024? 3am Entertainment/Game Show? Comedian? Dance off?         Lazer Tag 11-2am – $900   Silent Disco 2-3am 250 kids – $1500 rental + $550 security deposit

Small Games – 80’s, Retro Video games, MTv, need boxes

Back Hallway – Black Light – 70’s Psychedelic

Memory Lane – Boxes of their toys from when they were young. 

Food – 50’s DIner Theme red and white (Joanne + Dawn)

Main Room – Disco Ball Studio 24 Neon, blacklight

Outdoor – Movies – Drive In

Time Machine – Stepping Back in Time

Big Games – Mary Blanchard – Holly – Bull, Wipeout, Joust $225, Ax throwing $150, Skeeball, Dunk Tank, Lazer Tag (Bradenton)  Free Throw Tournament/Cornhole Tournament. * Crystal has contact at Happy Bounce – she will try and get us a package.

T-shirt Design – Draft Design was presented.  White shirt to glow in black light. Need price for 340. Last year they were $1681 – quotes online were $2400 – $3600. Kristin Fisher. Emerson King has done historically. Add LB Proj Grad. Maybe Glow Markers for kids to write on each others shirts.  Mandy will talk with Emerson King re pricing.

Dunk Tank outside – Melissa Hall to followup with Vineland Elementary.

Close out with Envelopes/Prizes. Call Prizes on the Hour instead of every 15 minutes (it was too much last year)

Family Feud? Dueling Pianos, Silent Dance Party, Solo Cup Punch? Name that Tune (bingo style)

VI. Announcements/Good of the Order

Next Meeting Date: March 11, 2024 at 7:00 pm CRC

T-Shirt Final and Food Committee (Dawn and Joanne)

VII.Motion to Adjourn meeting made by Mandy Tannehill at 8:15 pm. Motion seconded by Matt Grannan.  All in Favor. Meeting Adjourned.

1.8.24 7:00pm CRC

1. Call to Order at 7:03 PM President, Amanda (Mandy) Tannehill  
2. Introduction of Board – President, Mandy Tannehill
3. Roll Call / Attendance –  See Attached Attendance Sheet
4.    Fundraising

Stacy Wear presented November 2023 and December 2023 Treasurer’s Report. Goal to raise $40,000.  We are approximately ⅓ of the way to the goal.  Still have Community Letters and March Madness.  Community Letters will be sent out this week. Kay is Drating March Madness.  Parents please collect gift cards for prizes.  Seed money is at approximately $27,000

5. Committee Report

Storage – Please plan to help clean out storage unit at StorEase on Saturday morning at 9am.  New storage unit is off of S McCall.  More info will be provided at next meeting.

Community Outreach Letters – Will be mailed this week.  Melissa S will take some letters to Boca Chamber -she will also hand out some letters in Boca.  Any additional companies???  Then we will schedule follow-ups.  

March Madness – Prize $25/GC per day of the month of March.  Tickets are $10.  We usually raise $5000-$7000.  Need all gift cards for February meeting. Kay will Draft Madness schedule.

Theme –  Still need end of evening event.  (Chris)

Decades – Maybe a Karaoke sing off. 

Poker Room as a Speak Easy, 20’s Flapper smoke machine – feathers –  11-1am Need Dealers who are 21+

Main Stage – 2024??  3am Entertainment/Game Show/Host? Comedian?

Small Games – 80’s, Retro Video games, MTv, need boxes

Back Hallway – Black Light – 70’s Psychedelic

Memory Lane – Boxes of their toys from when they were young. 

Food – 50’s DIner Theme red and white (Joanne)

Main Room – Disco Ball Studio 24 Neon, blacklight

Outdoor – Movies – Drive In

Time Machine – Stepping Back in Time

Big Games – Mary Blanchard – Bull, Bungee vs Wipeout, Blowup Ax Throwing, Skeeball, Dunk Tank, Lazer Tag (Bradenton)  Free Throw Tournament/Cornhole Tournament

T-shirt Design is being worked on by Kristin Fisher, maybe white shirt to glow in black light. Emerson King has done historically.  Maybe Glow Markers for kids to write on each others shirts.

Dunk Tank outside?

Breakdancer?

Close out with Envelopes/Prizes.

Family Feud? Dueling Pianos, Silent Dance Party, Name that Rune (bingo style)

Vote on End Entertainment….

6. Announcements/Good of the Order

• Next Meeting Date: February 12, 2024 at 7:00 pm CRC

7. Motion to Adjourn meeting made by Mandy Tannehill at 8:10 pm. Motion seconded by Matt Grannan.  All in Favor. Meeting Adjourned.

12.11.23 7:00pm CRC

1. Call to Order at 7:03 PM President, Amanda (Mandy) Tannehill  
2. Introduction of Board – President, Mandy Tannehill
3. Roll Call / Attendance –  See Attached Attendance Sheet

IV.   Fundraising

No Treasurer’s Report.    Goal to raise $40,000.  Try to raise all dollars by February 2024.  Parent Business Letter has been drafted by Adrienne Voos. Mandy will review then send to Hartmans for printing and envelopes.   Letters to be sent out in January

V. Committee Reports

Theme – Decades – Maybe a Karaoke sing off. 

Poker Room as a Speak Easy, 20’s Flapper smoke machine.

Small Games – 80’s, Retro Video games

Hallway – Black Light – 70’s Psychedelic

Memory Lane – Boxes of their toys from when they were young. 

Dunk Tank outside?

Breakdancer

Food – 50’s DIner Theme red and white

Main Room – Disco Ball Studio 24 Neon, blacklight

Outdoor – Movies – Drive In

Time Machine – Stepping Back in Time

Parents need to be collecting donations for prizes, raffles, March Madness and loot bags.

VI. Announcements/Good of the Order

• Next Meeting Date: January 8, 2024 at 7:00 pm CRC

VII.Motion to Adjourn meeting made by Mandy Tannehill at 7:52 pm. Motion seconded by Matt Grannan.  All in Favor. Meeting Adjourned..

11.13.23 7:00pm CRC

1. Call to Order at 7:02 PM President, Amanda (Mandy) Tannehill  
2. Introduction of Board – President, Mandy Tannehill
3. Roll Call / Attendance –  See Attached Attendance Sheet

IV.   Fundraising

Goal to raise $40,000.  Try to raise all dollars by February 2024. 

Project Graduation Ball Drop Fundraiser raised $10131.  Treasures Report presented.

Checks for $2050 from Hampshire Homes and Hampshire Realty.  

• Parent Business Letter needs to be revised to one front page.  Adrienne Voos will draft.

V. Committee Reports

Theme – Parents voted on theme:

• Decades – 14 votes
• Around the World – 5 votes

Activities (Holly) – Mary Blanchard will work with Holly on small games, Poker, Cornhole, Large games, Money Machine, maybe Game Show – kids compete.  Art with Nicole Moranda – painting canvas?  Photo Booth. Contest to dressup with props.

Entertainment (Melissa S) Chris Ward will work with Melissa. – 3-4am Karaoke with Decades theme?  Troupe in the Trunk? Improv Show?  

T-Shirts – Parents need to design shirt and ticket for students based on Decades theme.  Maybe neon color???

Veronica Grannon to take pictures throughout the evening. Thank YOU!

Parents need to be collecting donations for prizes, raffles, March Madness and loot bags.

VI. Announcements/Good of the Order

• Next Meeting Date: December 11, 2023 at 7:00 pm CRC
  • Invite Parents Coordinators for 6:30 Board
  • Review Parent Letter – get volunteers for January send out evening. 
  • Committee Updates

VII.Motion to Adjourn meeting made by Mandy Tannehill at 8:03 pm. Motion seconded by Matt Grannan.  All in Favor. Meeting Adjouned. 

General Meeting Minutes

10.2.23 7:00pm CRC

1. Call to Order at 7:03PM President, Amanda (Mandy) Tannehill  
2. Introduction of Board – President, Mandy Tannehill
3. Roll Call / Attendance –  See Attached Attendance Sheet
4. VI.   Fundraising
   1. Goal to raise $40,000.  Try to raise all dollars by February 2024. 
   2. Half from community letters and half from Fundraisers. ($20K / $20K)
   3. Project Graduation Ball Drop Fundraiser
   4. Friday, October 27th – After Senior Parent Night for Football – win up to $1000, need not be present to win. Goal to sell $25000.  Helicopter/ firetruck backup/ lift backup
   5. Need tickets by Monday, the latest.  400 balls at $50/ball or 3 for $100
   6. Grill at Baseball/Softball Raffle
5. Committee Reports

• Theme – Parents presented ideas:
  • Coachella – music festival, outdoors, neon, flashy colors, Ferris wheel
  • Carnaval – Rio, Brazil, music, feathers, high impact
  • Decades – multiroom, 70s, 80s, 90,s 00’s
  • Around the World – country vignettes, food
  • Cruising
  • Outsiders

Narrow it down by show of hands: 

Top Three: Carnaval, Decades, Around the World

Narrow down to Two:  Decades, Around the World

Any theme should start the evening with Music and Dancing!!

Diana Dunlop – Donuts at Football game – as a Fundraiser.

8. Announcements/Good of the Order

• Next Meeting Date: November 13, 2023 at 7:00 pm CRC
  • Vote on Theme
  • Recap Fundraising from Ball Drop

9.. Motion to Adjourn meeting made by Mandy Tannehill at 7:50pm. Motion seconded by Kay Steyer.  All in Favor. Motion Approved.  

General Meeting Minutes

9.11.23 7:00pm CRC

1. Call to Order at 7:00PM President, Amanda (Mandy) Tannehill  
2. Introduction of Board – President, Mandy Tannehill
3. Roll Call / Attendance –  See Attached Attendance Sheet
4. Approval of Minutes – No Minutes to Approve.
5. Treasurer Report – Discussion about fundraising, historic events, budget expectations.

Mandy presented slideshow on Project Graduation.

VI.   Fundraising Report

Try to raise all dollars by February 2024. Approximately $40,000

Homecoming Football Game – Raffle – Grill

Senior Night Fundraiser – at each sport

Grill raffle, Scratch off Tickets ($300/tree)

Charter Fishing trip

Krisy Creme Donuts at Games

Big Event October 21 – weekend after Homecoming

Crystal discussed Northport Young Professionals – 4 Corners for December

Cornhole Tournament, Poker Run, Walk through Dearborn, 5K?? All great ideas. 

Guest Bartender – 50/50 – Matt will look into.

October 27th – Senior Parent Night for Football

VII. Committee Reports

• Parent Chairs and Secretary

Crystal Robinson volunteered to be Parent Chair

Alena Vasher volunteered to be Parent Chair

Mary Blanchard volunteered to be Secretary

VIII. Announcements/Good of the Order

• Next Meeting Date has changed – it is now October 2nd.

IX. Motion to Adjourn meeting made by Mandy Tannehill at 8:00pm. Motion seconded by Matt Grannan.  All in Favor. Motion Approved.  

General Meeting Minutes

4.6.23 7:00pm United Methodist Church

1. Call to Order at 7:11 pm President, Amanda (Mandy) Tannehill  
2. Roll Call / Attendance –  See Attached Attendance Sheets

Mandy Tannehill, Melissa Hall, Heather Szmigiel, Kay Steyer, Holly Newcomb, Joan Capeles,  Matt Grannan, Heather Romanelli, Melissa Joiner Steyer

Erica Raymond, Karen Dowd, Gabriele Extejt, Dawn and Donnie Stephens, Jennifer Heeg,             Jessica Tameris

3. Approval of Minutes from 3.1.23 and 3.22.23 meetings. Motion to Approve Minutes made by Heather S and seconded by Kay Steyer. 
4. Treasurer Report – Stacy not present – March 2023 report attached. 

Englewood Bank: $34867.66  Centennial Bank: $11489.66   Bank of America: $3836.93

Need to consolidate – one bank with multiple accounts (checking/savings) and clarify savings and checking budget allocation.

$31704.59 available for Project Graduation spending.

V.   Fundraising Report

1. 12 Days of Christmas – Goal $5,000  Made $4853.62
2. Letters to Outside Area –  Made $702.00 as of 3.13.23
3. Letters to Local Businesses –  Made $14,525.00 as of 3.13.23

     Total letter goal is $15,000.   Reached letter GOAL!!!!  $15227.00 as of 3.13.23

Overall doing well, on track. 

VI. Committee Reports

Fundraising Update:  Heather Szmigiel

• Doing well, on track.
• Heather S to text Lianna for the Sun article.
• Yard signs 110 sold. Board approved order of signs.
• Project Graduation posters – for school walls – Mandy to ask for QR code to include.

Hospitality Update:  Heather Szmigiel / Julie Lowder (unable to attend on 4.6.23)

• Thank you letters have been sent to area businesses that have donated.
• Stacy will update the donation spreadsheet for Julie Lowder – to send out remaining thank you letters.

Prize Committee Update:  Niki Chatham (not present but others from team filled us in)

• Niki to update on where she is at with prizes and what she needs from the board
• We have koozies, frisbees, lanyards, Freedom Fitness day pass for students, key chains and notebooks from Key Agency, 250 4Ocean bracelets and Pura Vida bracelets from Barefoot Trader, LoLo Blue soaps, pens, keychains, tape measures. 

Memory Board update:  Heather Szmigiel / Julie Lowder

• Letters were sent to parents.

Food Committee Update:  Joanne Ward / Romona Aziz

• Update on what restaurants they would like to ask for donations.  We will review who has already agreed to donate and determine what food we would like from them.  
• A menu needs to be determined so we can determine what restaurants we want to focus on. 
• Heather will send updated list. 
• Prepare table decor, plates, silverware.
• Adult volunteers – would like to have them in tuxedo t-shirts.  

Security Committee:  Jeremy and Karen Dowd

• Update on ideas of who will be part of the security team.  Discuss how many people need to be a part of the team and a schedule for how long they will be there.  Background screenings will need to be completed on these individuals.  

T-shirt Committee:  Jen Heeg

• A t-shirt company has been designated.
• Nichole Miranda to finish details and send final design in on Monday April 10th. Black and gold – Manta Oscar design.

Games Committee:  Erica Raymond

• All inflatables have been reserved and down payments have been placed.
• Melissa H brought Heather S to storage to review small games and view what could be used for the evening.  
• Erica designed a Scavenger Hunt – use lanyards with cards to collect participation – how to track participation? Crack the Code – Grand Prize.  

Entertainment Committee:  Heather Szmigiel

• Hypnotist has confirmed that we are on the schedule.  It was also reviewed that this needs to be a clean and positive event for the kids and age appropriate.  He is very aware and has a specific program that he puts on for teenagers and focuses on positive messages and being fun.  
• DJ is confirmed.  
• Parents voted on Photobooth backdrop design – Design #2 won.  Red carpet scene.

Post Office Committee / Student gift bags:  Gariele Extejt

• Update on local companies that are being asked for donations.  Also determine if there are any items that need to be purchased for the bags so we can get it in the budget and approved.  

Set-Up Committee:  Erin Morey

• Update on gathering a team of underclassmen parents for the set up of the event.  
• Provide any guidance to Erin to support her while she is putting this together.
• Erin created organization computer program – need QR code.

Clean-up Committee:  Amy Milliken  

• Boy Scouts will do assist in cleanup.   
• Volunteers will be managed through signup genius. 

Decorating Committee:  Nicole Moranda / Heather Szmigiel

• Nicole met with Joan.
• Hypnotist – how to set him up on the stage – what does he require?
• Joan will be making a 7’ tall paper mache Oscar. 
• Nicole will make a Manta Ray.
• Dawn Perry will organize with Phillips Landscaping for a truckload of palms/areacas for decor.
• Joan will make 2023 – maybe out of wood this year.
• Centerpieces – need detail. 
• Video – on screen near small games. 
  1. Ask Beth at UMC for access to the projector.
  2. Popcorn/Hollywood Star. 
  3. The production teacher at LBHS has agreed to put the movie together.  There has been an email address set up ( seniorlbhs2023@gmail.com ).  This is where the parents can send their pictures to.  This information was added to the letter that is being sent to the parents with the memory board information.  The deadline for pictures has been extended until   
• Craig Martin to build limo photo op.
• Registration – Ticket Booth idea.  Vineland Elementary has ticket booths.  
• Need cardboard boxes. Matt G to check with Home Depot. 
• Rolls of black paper with red curtains.
• Red carpet from Theater.  
• Limo – Sarasota has a limo for rent $500 for 3 hours. 
• Banner – for Memory Lane area – Engle/Hollywood – Nicole to make.

VII. Motion to Adjourn Meeting at 7:58pm was made by Holly Newcomb and seconded by Kay Steyer. All in Favor. Motion approved.

Meeting Minutes 3.22.23 7:00pm CRC

1. Call to Order at 7:06 pm President, Amanda (Mandy) Tannehill  
2. Roll Call / Attendance –

Mandy Tannehill, Heather Szmigiel, Kay Steyer, Holly Newcomb, Teddy and Joan Capeles Dawn Perry, Matt Grannan, Stacy Wear, Heather Romanelli

Joanna Ward/D’Angelo, Romana Aziz, Erica Raymond, Erin Morey, Karen Dowd, Kim Grossenbacher, Niki Chatham, Zac Extejt, Gabriele Extejt, Dawn and Donnie Stephens, Jennifer Heeg, Adam Heeg, Charlsey Coffey, Maria Porter, Nicole Moranda

3. Approval of Minutes No Minutes to Approve. Melissa Hall was not in attendance – will approve meeting minutes at next meeting.
4. Treasurer Report – Stacy present – report attached. 

Englewood Bank: $33415.72  Centennial Bank: $11489.66   Bank of America: $3836.93

Need to consolidate – one bank with multiple accounts (checking/savings) and clarify savings and checking budget allocation.

$30252.65 available for Project Graduation spending.

V.   Fundraising Report

1. 12 Days of Christmas – Goal $5,000  Made $4853.62
2. Letters to Outside Area –  Made $702.00 as of 3.13.23
3. Letters to Local Businesses –  Made $14,525.00 as of 3.13..23

     Total letter goal is $15,000.   Reached GOAL!!!!  $15227.00 as of 3.13.23

VI. Committee Reports

• Need article for Leanna to give to newspaper.

Fundraising Update:  Heather Szmigiel

• Update on March Madness – $3997.48 so far.  Jen Martin will pull rest of Month for March Madness winners.
• Stacy to update google live donation spreadsheet to determine what local businesses need to be visited.
• Discuss the senior signs so we can get these to the printers

Hospitality Update:  Heather Szmigiel / Julie Lowder (unable to attend on the 22nd)

• Thank you letters have been sent to area businesses that have donated.
• Stacy will update the donation spreadsheet for Julie Lowder – to send out remaining thank you letters.

Prize Committee Update:  Niki Chatham

• Niki to update on where she is at with prizes and what she needs from the board
• Will provide her the needed letter for local companies
• Niki has spreadsheet – contact info for donations for prizes.
• Parents need to hit the streets for food/gift donations.
• Wednesdays 10-3 sell drinks at Art Colony on Dearborn.
• Slack Ortho gave coozies
• Heather put attachment for business on Remind – tax deduction.

Memory Board update:  Heather Szmigiel / Julie Lowder

• Letters have been put together and the board is reviewing them to send to the printer.  These letters will be sent to the parents.
• Discuss what further actions need to be taken prior to the event. 
• Joan explained Memory Lane.  

Food Committee Update:  Joanne Ward / Romona Aziz

• Update on what restaurants they would like to ask for donations.  We will review who has already agreed to donate and determine what food we would like from them.  
• A menu needs to be determined so we can determine what restaurants we want to focus on. 
• Heather will send updated list. 

Security Committee:  Jeremy and Karen Dowd

• Update on ideas of who will be part of the security team.  Discuss how many people need to be a part of the team and a schedule for how long they will be there.  Background screenings will need to be completed on these individuals.  

T-shirt Committee:  Jen Heeg

• Vote on the manta ray design so we can begin getting these printed.
• A t-shirt company has been designated.
• Nichole Miranda to finish details.

Games Committee:  Erica Raymond

• All inflatables have been reserved and down payments have been placed.
• We need to coordinate a time to look in the storage and put together a list of small games so we can determine what we have and where they will go.  

Entertainment Committee:  Heather Szmigiel

• Hypnotist has confirmed that we are on the schedule.  It was also reviewed that this needs to be a clean and positive event for the kids and age appropriate.  He is very aware and has a specific program that he puts on for teenagers and focuses on positive messages and being fun.  
• DJ is confirmed and awaiting the design from the DJ.

Post Office Committee / Student gift bags:  Gariele Extejt

• Update on local companies that are being asked for donations.  Also determine if there are any items that need to be purchased for the bags so we can get it in the budget and approved.  

Set-Up Committee:  Erin Morey

• Update on gathering a team of underclassmen parents for the set up of the event.  
• Provide any guidance to Erin to support her while she is putting this together.
• Erin created organization computer program – need QR code. 
• Mandy made motion to approve this for Erin. Matt G second. Motion approved.

Clean-up Committee:  Amy Milliken  

• Board approved $500 donation to Boy Scouts for their assistance in cleanup. Mandy made motion to approve $500 donation to Boy Scouts, Matt G second. All approved. Motion passed.
• Discuss the group of parents that can assist with clean up.  

Decorating Committee:  Nicole Moranda / Heather Szmigiel

1. Basic drawings have been established.  We need to review and determine what items need to be purchased and who can build items.  
2. Review of centerpieces (please bring any pictures so we can determine what needs to be ordered)
3. Discuss what items are in storage that we can use for the event.
4. Determine if there are additional items that need to be rented such as lighting (battery powered lights?) and plants.  
5. The production teacher at LBHS has agreed to put the movie together.  There has been an email address set up ( seniorlbhs2023@gmail.com ).  This is where the parents can send their pictures to.  This information was added to the letter that is being sent to the parents with the memory board information.  The deadline for pictures is April 15th.  
6. Craig Martin to build limo photo op.

VII. Motion to Adjourn Meeting at 8:30pm was made by Mandy Tannehill, seconded by Teddy Capeles. Motion approved and passed.

Meeting Minutes 3.1.23 7:00pm CRC

1. Call to Order at 7:05 pm President, Amanda (Mandy) Tannehill  
2. Roll Call / Attendance –Melissa Hall, Mandy Tannehill, Heather Romanelli, Heather Szmigiel, Kay Steyer, Holly Newcomb, Teddy and Joan Capeles , Dawn Perry, Stacy Wear, Veronica Grannon, Melissa Steyer, Joanna Ward-D’Angelo, Ramona Aziz, Erica Raymond, Crystal Burritt, Nicole Moranda, Julie Lowder, Jen Martin, Karen Down,  Niki Chatham, Gabrielle Extejt, Jennifer Heeg, Carrie Sekach. (See Attached Attendance Sheets)
3. Approval of Minutes from 2.15.23 Meeting – Motion to approve minutes made by Nikki Chatham and seconded by Heather R.  Motion carried. Minutes Approved.
4. Treasurer Report – Stacy present – report was printed and discussed.  BOA: $3836.93 Englewood Bank: $27,223.84 Centennial Bank:  Need to consolidate – one bank with multiple accounts (checking/savings) and clarify savings and checking budget allocation.  (See Attached Report)  Motion to close Bank of America account and transfer funds to Englewood Bank.  Need to verify/update signers.
5. Fundraising Report
   1. Letters to Businesses – letters sent. Made $10577.00 Total letter goal is $15,000.  See attached 2023 Project Graduation Donations sheet. Parents to take letters – send to contacts. Julie Lowder is preparing Thank Yous.
6. March Madness – made apx. $2500  ($1125.48+1000 Nikki +300 Kay). Erica will pull 1st week of winners. Joanne will pull 2nd week of winners
7. Boca Grande Womans Club – application turned in.  Teddy and Heather S will present at the 3/30 meeting.
8. Rotaries – 

• Sunrise/Sunset in progress. 3.8.23 at 5pm meeting Matt and Nikki will present our request. 
• Rotunda – Donated Board games to sell.  
• Noon – Caroline Burke – they will donate.
• Moose – Erika P will contact.
• Elks – Heather S will contact.

VI. Committee Reports

1. See attached committees list.
2. T-shirt – 3 different vendors, design will go out for pricing. 
3. Big Games – Joist, Bungee Jump – may add more – will get numbers from company.
4. Small Games – Basketball, Skiball, Football, Ax Throwing – need inventory of what we have.
5. Food Committee  – Dawn, Carrie Sekach

1. Coffee Bar – Joe Maxx
2. Waters – Holly and Mobil
3. Baracuda Bills – gatorade
4. Determine Menu and businesses to donate.
5. Ken & Barb’s – have said they were interested
6. Last year’s donors – See Carrie Sekach list
7. New Faul Inn – pizza and wings

VII. Tasks

• Theme Determined
• DJ / Photo Booth Reserved – Teddy ($)
• Entertainment / Hypnotist Reserved – Stacy & Heather S. ($)
• Big Games – Bull and Bungee Reserved, Holly ($)
• Corn hole – CDBIA
• Coffee Bar – Joe Maxx, (Donation)
• Sunbelt – 2 Light Towers and Generator,  Matt (Donation)
• Dumpster reserved – Teddy
• Hypnotist – deposit down – Heather S

• Security – parents to volunteer – will need a sign up genius.Using Mr. Bedfords safety clearance form for volunteer background check.
• Permission slips – like an RSVP – email to parents or Attach to a Remind. Return to Melissa Slicker.
• Tshirts – design needed. Send to Emerson Keene. . List from Melissa Slicker for sizes.
• Memory Lane – start designing – letter to parents
• Schedule visit to Church – February 28th at 6pm
• Mailboxes – Erin Morey to do mailboxes
• Donations for Goodie bags for each graduate.
• Additional Large Games – maybe obstacle course
• Joan will prepare Powerpoint presentation on decor theme.
• Heather S – Newspaper articles for Englewood Review and Sun. Heather to meet with Leanna Newmeyer.
• Radio Station WMUG – time slot – voicemail.
• Committees to meet and report back with progress.
• Next meeting March 22, 2023

VIII. Motion to Adjourn Meeting at 8:15 pm was made by Kay Steyer, seconded by Holly Newcomb. Motion approved and passed.

Meeting Minutes 2.15.23 7:00pm CRC

1. Call to Order at 7:05 pm President, Amanda (Mandy) Tannehill  
2. Roll Call / Attendance –Melissa Hall, Mandy Tannehill, Heather Romanelli, Heather Szmigiel, Kay Steyer, Holly Newcomb, Teddy and Joan Capeles (present but didn’t sign attendance sheet), Erica Raymond, Erin Morey, Jeremy Dowd, Niki Chatham, Gabrielle Extejt, Jennifer Heeg, Meghan Becker, Suzie Moore, Domini Hedderman, Amy Millikin
3. Approval of Minutes from 1.18.23 Meeting – Motion to approve minutes made by Teddy Capeles seconded by Nikki Chatham.  Motion carried. Minutes Approved.
4. Treasurer Report – Stacy not present – report was printed and discussed.  BOA: $3796.83Englewood Bank: $17,551.07  Centennial Bank: $11487.77   Need to consolidate – one bank with multiple accounts (checking/savings) and clarify savings and checking budget allocation. $14,000 to spend. $21,000 raised.
5. V.   Fundraising Report
   1. 12 Days of Christmas – Goal $5,000  Made $4853.62
   2. Letters to Outside Area – letters sent.  Made $202.00 as of 2.14.23
   3. Letters to Local Businesses – letters sent. Made $6125.00 as of 2.14.23
      1. Total letter goal is $15,000.   (Made $6327.00 as of 2.14.23)
      2. Parents to take letters – send to contacts Thank you’s – Melissa H. and Julie Lowder
      3. Follow Up (Goodie Bags, Receipts), Mandy – extra gift cards go into student goodie bags
   4. March Madness – KayGoal $5,000  $10 Raffle tickets. Kay made Calendar. Tickets distributed. Video posts to pull winners. First one at our March 1st Meeting. 
   5. Englewood-opoly- $20 each Nikki Chatham to sell at local venues, Farmers market, rotaries, along with March Madness tickets.
   6. Boca Grande Women’s Group Application – Teddy will present.
   7. Rotary Meetings – need dates from Matt
   8. Business Donations
      1. Walmart – Heather S.
      2. Lowe’s & Home Depot – Melissa H. will have letters hand delivered. 
      3. Publix – Holly N. will get to them.

VI. Committee Reports

1. Photo Booth – Draft themes will be sent to Teddy.
2. Entertainment – Finalize and Secure Big Games – Holly/Heather – add a few more big games… joust?.  Cornhole, basketball, football, trampoline, ping pong?
3. Memorabilia – Letter to go out to parents. 
4. Dumpster – Reserved  – Teddy
5. Sunbelt Rentals donation for 2 towers (might need 3) and generator – Matt / Holly
6. Money Machine Rental – Kay to get in touch with Gettle Toyota
7. T-Shirt Vendors – Stacy – parents working on Draft.
8. Advertising / Parent letter – Domini and Heather S will revise. Will be sent to Melissa Slicker to go out in Senior packet.
9. Decorations – Joan & Heather has stars. 
10. Red Carpet – can we use Theaters? Contact: ______________________
11. Food Committee  – Dawn, Carrie Sekach
    1. Coffee Bar – Joe Maxx
    2. Waters – Holly
    3. Determine Menu and businesses to donate
    4. Ken & Barb’s – have said they were interested
    5. Last year’s donors – See Carrie Sekach list
    6. New Faul Inn – pizza and wings.

VII. Tasks

• Theme Determined
• DJ / Photo Booth Reserved – Teddy ($)
• Entertainment / Hypnotist Reserved – Stacy & Heather S. ($)
• Big Games – Bull and Bungee Reserved, Holly ($)
• Corn hole – CDBIA
• Coffee Bar – Joe Maxx, (Donation)
• Sunbelt – 2 Light Towers and Generator,  Matt (Donation)
• Dumpster reserved – Teddy
• Hypnotist – deposit down – Heather S
• Security – parents to volunteer – will need a sign up genius.
• Tshirts – design and vendor needed
• Memory Lane – start designing – letter to parents
• Schedule visit to Church – February 28th at 6pm
• Mailboxes – Erin Morey to do mailboxes
• Donations for Goodie bags for each graduate.
• Additional Large Games – maybe obstacle course

VIII. Motion to Adjourn Meeting at 7:59pm was made by Kay Steyer, seconded by Holly Newcomb. Motion approved and passed.

Minutes 1.18.23 6:00pm CRC

1. Call to order at 6:01 pm President, Amanda (Mandy) Tannehill  
2. Roll call / Attendance – Melissa Hall melissahall7@verizon.net, Mandy Tannehill mandy.tannehill@gmail.com, Heather Romanelli ehroman1096@gmail.com, Kay Steyer nanakay6976@gmail.com, Holly Newcomb newcomb@comcast.net , Dawn Perry d_perry76@comcast.net, Matt Grannan mattg.abbottaire@gmail.com, Teddy Capeles thaddeuscapeles@gmail.com, Joan Capeles, Heather Szmigiel hszmigiel45@gmail.com, Stacy Wear

3. Review of Minutes – for approval at general meeting
4. Treasurer’s Report – Stacy presented a Treasurers Report showing $4377.82 BOA, $5926.07 Englewood Bank – See Attached Report Dec 2022  Centennial?
5. Committee Reports
   1. Fundraising
      1. 12 Days of Christmas raised $4853.62
      2. Business Letter update – Heather S, Parent Coordinator has prepared 500 outside area business letters – will go out by February 1, 2023. Cost is apx $600 to stamp letters.  Melissa Hall will prepare another 757 letters to be sent to local Chamber companies. Return address envelopes ($600 spent)  will be re-labelled and used for local community letters. If help is needed, envelope stuffing on January 26 at the Hall residence. Goal $15,000.  Followup on ALL letters at next meeting.
      3. Matching Donation update – We have received a $12,000 anonymous donation to be matched by Microsoft.  Company will process match upon receipt from Project Graduation. Mandy T is working to complete this donation. Total will be $24,000 for 2023. 
      4. March Madness – Kay will create calendar. Heather R and Kay will prepare ticket bags. Tickets are $10/each. 31 days.   Parents will gather gift cards. We have some left from Christmas raffle – gave to Kay.  1 senior parent per week to do the drawing. Holly and Matt will help distribute gift cards to winners.
      5. Wallmart will donate $250 gift card – just need letter from Project Graduation with a list of items.  Publix – Holly will prepare application.
      6. Rotaries: Sunset, Sunrise – Matt G.  Noon – Heather S will prepare application. 
      7. Boca Grande Woman Club – Meeting on March 30, 2023 from 8-2pm at Boca Grande Community Center.  Heather R and Teddy will present on behalf of Project Graduation.  Joan will prepare application. 
      8. Alumni Drive – Go Fund Me
   2. Theme – Oscars Red Carpet.
   3. Event Entertainment
      1. Englewood United Methodist Church venue has been secured – per Teddy. 
      2. Hypnotist – $1500 ($250 deposit) for 75 minutes. Secured.
      3. Bull and Bungie reserved for 11pm – 3am on May 19, 2023 per Holly N.
      4. DJ and Photobooth has been secured.
      5. Money machine has been secured – Gettle Toyota (Palm Automotive) per Teddy.
   4. No discussion of Big Event at this meeting.
6. New Business
   1. Committees were presented.  
7. Adjournment – Motion to Adjourn Meeting was made at 7:00 by Mandy T.  

All in Favor – Motion passed.

12/13/22 Via Text – Mandy motion to proceed with the hypnotist presented by parent chair. Teddy Capeles seconded. Approved.

Teddy has secured DJ and Photo Booth – No Deposit Required

Holly has secured Bungee and Bull – No Deposit Required

General and Board Meeting Minutes 12.7.22 7:00pm CRC

1. Call to Order at 7:02 pm President, Amanda (Mandy) Tannehill  
2. Roll Call / Attendance – Melissa Hall melissahall7@verizon.net, Mandy Tannehill mandy.tannehill@gmail.com, Heather Romanelli ehroman1096@gmail.com , Heather Szmigiel Szmigiel45@gmail.com Parent Chairperson, Kay Steyer nanakay6976@gmail.com , Melissa Steyer dwj1313@gmail.com , Holly Newcomb newcomb@comcast.net , Dawn Perry d_perry76@comcast.net

Stacy Wear arrived late due to volleyball banquet.  Matt Grannon left after Board meeting.

Ramona Aziz, Joanna D’Angelo, Dawn Stephens, Donnie Stephens, Karen Dowd, Meghan Becker, Erin Morey, Megan Witt, Suzie Moore, Niki Chatham, Erica Raymond, Julie Lowder

3. Approval of Minutes from 11.16.22 Meeting – Motion to approve minutes made by Niki Chatham Becker.  Melissa Steyer seconded the motion.  Motion carried. Minutes Approved.
4. Treasurer Report – BOA account $5240.10  Englewood Bank $1072.45 from November 2022.  What about $ in Centennial…11,487.77?
   1. Zoom $14.99 per month needs to be removed.  Mandy will obtain login information.
   2. Constant Contact $20.00 per month – reported to be going away.
   3. Stacy to look into QR code for direct deposit to Englewood Bank.
5. Committee Reports
   1. Fundraising
      1. 12 Days of Christmas – Goal $5,000 Event – Sell $10 Raffle Tickets for 12 days.    As of 12.7.22 we have collected $685 in Venmo and $2420 in cash for a total of $3105.  Mandy to give Teddy $300 in cash for the loto tree.  Mandy has all tickets and will have students pick winning raffle tickets.  What bank accounts are Venmo and Go Fund Me linked to?
      2. Letters to Outside Area – Heather S has been preparing letters.  1000 letters will be sent out next week at a cost of $1200 – they include self addressed stamped envelopes.
      3. Letters to Local Businesses – 1000-2000 letters will be sent out in January/February 2023.  Total letter goal is $15,000.  Melissa H to obtain local business labels from the Chamber of Commerce.
      4. Go Fund Me – Heather S set it up.  $70,000 goal – they take 2%. Look at chambers for email addresses.  How can we reach Alumni – Facebook?
      5. Venmo – setup – utilizing for 12 Days of Christmas.  For every $50 we earn $48.20.
      6. Big Event – Still in question – do we pursue?
         1. Parent on Boca Grande looking into Big Event.
      7. March Madness – Goal $5,000 – $10 Raffle tickets for prizes every day for month of March.
6. New business
   1. Leadership Englewood Expo – 12/7 – Heather S. reported that Gray did the Powerpoint presentation, included seniors struggles – Covid, Cat 5 Hurricane, missing Homecoming, etc. Commitment to Project Graduation vision, keep the kids off the street on graduation night.  Let them have a safe, fun graduation night.
   2. Theme – Four themes were presented.  Senior parents voted online, via text, and in the meeting.  Red Carpet, Oscar Night is the theme for 2023 Project Graduation.
7. Project Graduation Event Committee Updates
   1. Decorating Committee – will be created at January meeting as we now have theme…Red Carpet, Oscar Night
   2. DJ and Photo Booth have been reserved – no deposit needed.
   3. Hypnotist – Heather S found one.  $1500 for 75 minutes.  Approved by parents
   4. Bull and Bungies $2080.  Approved by parents.
8. Motion to Adjourn Meeting was made by Mandy T, seconded by Kay Steyer. Motion approved and passed.

 Meeting Minutes Board & General 11/16/22 6:30pm CRC

1. Call to order – President, Amanda (Mandy) Tannehill  
2. Roll call / Attendance – Mandy Tannehill mandy.tannehill@gmail.com 11, Heather Romanelli ehroman1096@gmail.com  11 (Board Meeting Only), Heather Szmigiel Szmigiel45@gmail.com 12, 11  Parent Chairperson, Kay Steyer nanakay6976@gmail.com (Board Meeting Only), Melissa Steyer 9 dwj1313@gmail.com (Board Meeting Only), Veronica Grannan Grannans@verison.net 9, 11 , Teddy Capeles thaddeuscapeles@gmail.com, Joan Capeles joancapeles@gmail.com (General Meeting Only), Holly Newcomb newcomb@comcast.net 11, Ramona Aziz, Joanna D’Angelo, Gabriele Extejt, Dawn Stephens, Donnie Stephens, Domini Hedderman, Kevin Hedderman, Karen Dowd, Amy Mitchell, Meghan Becker, Erin Morey

3. Approval of minutes from last meeting – President, Mandy Tannehill – Meghan Becker made motion to approve, Erin Morey 2nd, Unanimously passed, motion carried.
4. Treasurer Report – in BOA $6,565.01, Centennial 11,487.77, Balances Carried Over from Previous Year(s), Canceling Zoom at this time
5. Open issues
   1. Sun Biz 
      1. Has now been updated to reflect current executive board
   2. Englewood Bank
      1. New Account has been created.
   3. Storage Unit
      1. No further options have become available.  Mandy made a motion to keep storage as is, Teddy 2nd, Unanimously approved. Motion Carried.
6. New business
   1. Venmo
      1. Account has been created – Need to register through Paypal – Fee 1.9% +$0.10 each transaction – cannot have donator pay fee – Mandy to finish setup
   2. Trailer
      1. Sold Smaller Trailer for $700
      2. Larger Trailer (16’) is being moved to Gulfcoast Salvage Auto Inc. (Donnie Stephens).  Donnie is going to work on cleaning it out, fixing it up, add For Sale Sign.  Looking for buyer, recommended sale price approx $2500
   3. Chamber of Commerce 
      1. Kathleen Callahan made donation to pay Project Graduation membership fee.  
      2. Leadership Englewood Expo – 12/7 – Need volunteers to run booth (Heather S. & Teddy, list of needs, display board or powerpoint slide show
   4. Veronica Grannan 
      1. Mandy made a motion for Veronica and Matt Grannan to share the board position.  Together they would be able to make 1 vote.  Kay 2nded. Unanimously approved, motion carried.
   5. Fundraising Goals:
      1. Countdown to Christmas – Goal $5,000 Event – Sell $10 Raffle Tickets for 12 days leading up to xmas giftcard giveaway.  Each ticket is returned to the “kitty” for a next day drawing.  Grand prize – $300 in Lotto Cards.  Holly is purchasing tickets, Heather R to bag and Heather S and others to distribute.  StyleCraft Cabinetry will also have tickets available for sale and collect sales 11/28-12/22. Heather S. will organize prizes, drawings, and post winners on FB daily.  Joan will make a Lotto tree.  Heather S will sell at soccer games and Melissa will sell at basketball games. Still collecting gift cards.
      2. Go Fund Me – Heather S, Amy and Hendermans are working on it.
      3. Parent, Business and Out of Area Business Letters – Goal $15,000
         1. Parent Letter and Local Business Letters on hold until after new year
         2. Out of Area Business Letters – going to print shop to be sent out in November
      4. Announcement made – Anonymous Donation was matched by employee benefit program for $24,000 – not yet awarded to Project Graduation
      5. Big Event – Still in question – do we pursue?
         1. Ideas – Block Party on Boca Grande or on Dearborn – February
         2. LB Students Trash for Tips on BG?
      6. March Madness – Goal $5,000 – $10 Raffle tickets for prizes every day for month of March
      7. Other ideas – Grants – need committee for next year – Hendermanns and Mitchells may help with this for future. MADD, SADD, Etc.
   6. Project Graduation Event Committee Updates
      1. Entertainment
         1. DJ and Photo Booth has been reserved – no deposit needed.
         2. Hypnotist – dates are unavailable
      2. Theme – surprise to students – ideas were collected – vote at next meeting
7. Motion to Adjourn Meeting was made by Heather S. Motion approved and passed.

 Meeting Minutes Board & General Meeting 10.17.22 6:00 and 7:00pm CRC

1. Call to order – President, Amanda (Mandy) Tannehill  
2. Roll call / Attendance – Secretary, Melissa Hall  melissahall7@verizon.net , Mandy Tannehill mandy.tannehill@gmail.com, Heather Romanelli ehroman1096@gmail.com , Dawn Perry d_perry76@comcast.net , Stacy Wear stacywear@gmail.com, Heather Szmigiel Szmigiel45@gmail.com   Parent Chairperson, Holly Newcomb newcomb@comcast.net 

3. Approval of Minutes from last meeting – Melissa Hall – Motion to approve minutes from Niki Chatham – Joanna D’Angelo second,  All in Favor – Approved.
4. Treasurer Report  – Stacy Wear – apx $6300 in Checking Account, apx. $11400 in other account. Stacy reported same as last month. Need a detailed report for November meeting.
5. Open Issues
   1. Sun Biz – Mandy mailed the information – said backed up till July. Called Bob Benedict, attorney, awaiting response. 
   2. Englewood Bank – Relocating account from Bank of America to Englewood Bank for ease of use. Centennial is second bank account.
   3. Storage – Melissa H will go to storage and evaluate – Area is apx 10×12 feet. We pay $219/month. Motion was made last month to sell trailers – one may be sold.  Consolidate storage.
6. New business – Heather Szmiegel, Parent Coordinator
   1. Local business and town were hit hard from Hurricane Ian – re-evaluate community letter – revisit sending community letters in February.  Will send letters to Big companies – out of area.  Busch Gardens, Disney, Tampa Bucs (Niki), local chambers, Sarasota, Bradenton, Tampa.
   2. November – Turkey Tree Gift Card – parents to donate local gift cards for raffle – support local business.  
   3. December – Lottery Christmas Tree
   4. Heather S will send out committees online.
   5. Kathleen, Chamber nonprofit (Erica) The Giving Challenge
   6. Main Event discussed – Pioneer Park – Howl at the Moon (3hrs $4K, Guitar/Drums $5K, $1000 deposit required)  Dates available Feb 5, March 4, April 29/30.
      1. Food Trucks, Beer Trucks, VIP Seating silent auction items.
      2. Dawn to ask Ed Perry for permitting information.
   7. Go Fund Me – Domini Hedderman will setup link.  
   8. Goal to Raise $50,000  (15K Business, 10K March Madness, 25K Big Event)
   9. Some Theme ideas for Project Graduation: Stary Night, Back to the Future,, Country, Decades.
7. Motion to Adjourn Meeting was made at 7:39 pm by Mandy T and second by Melissa H.  Approved and passed.

Meeting Minutes Board & General Meeting 9/21/22 6:00pm CRC

1. Call to order – President, Amanda (Mandy) Tannehill  
2. Roll call / Attendance – Secretary, Melissa Hall  melissahall7@verizon.net  Mandy Tannehill mandy.tannehill@gmail.com  Heather Romanelli ehroman1096@gmail.com  Dawn Perry d_perry76@comcast.net  Stacy Wear stacywear@gmail.com Heather Szmigiel Szmigiel45@gmail.com   Parent Chairperson Kay Steyer nanakay6976@gmail.com Teddy Capeles thaddeuscapeles@gmail.com Holly Newcomb newcomb@comcast.net  Matt Grannan mattg.abbottair@gmail.com Melissa Joiner Steyer 941-979-2676

3. Approval of Minutes from last meeting – Melissa Hall – Motion to approve minutes from Heather R – Matt G second,  All in Favor – Approved.
4. Treasurer Report  – Stacy Wear – apx $6300 in Checking Account, apx. $11400 in other account.
5. Open Issues
   1. Sun Biz – Mandy – Members reviewed addresses for update. Mandy to file with State. She will also contact Bob Benedict, attorney. 
   2. Englewood Bank – Relocating account from Bank of America to Englewood Bank for ease of use. Mandy made Motion to continue with two separate banks (Centennial and Englewood) with 2 separate accounts.  Kay second.  All in Favor – Approved.
   3. Storage Unit – Teddy is trying to cancel storage unit.  Area is apprx 10×12 feet. We pay $219/month. Mandy made motion to sell trailers, Matt G second.  All in Favor – Motion passed.  Matt G and Kay S to get quotes for storage facilities.
6. New business – Heather Szmiegel, Parent Coordinator
   1. March Madness Raffle makes about $10,000 will continue – create team to help – enhance this Raffle – more chances to win.
   2. Community Donations historically made about $10-15,000.
      1. Send out approximately 7000 letters to local rotaries, businesses, clubs. September/October timeframe. Melissa Hall to Draft letters.  Melissa Hall to meet with Chamber of Commerce to get list of businesses.  Heather S to send letters – use students for community service hours.
   3. Parking/Driving golf carts at Seafood Festival or other local festivals to raise money.
   4. Provide community recognition through Facebook and Thank You notes. Melissa Hall to send letter to thank Englewood United Methodist Women.
   5. Made approximately $47,000 for Class of 2022.
   6. Discussed Big Event – January/February 2023-  Casino Night, Mystery Dinner on Palm Island.  Could make apx $25,000. Table event until next month.  Sponsors, ticket cost, venue, silent auction items.

• Crestwood Circus Ranch, Dualing Pianos, Twisted Fork, Palm Island, Rotunda Hills, Boca Royale – possible locations Board to followup on locations.

7. Alumni – Fundraising text or Go Fund Me.  
8. Goal to Raise $50,000  (15K Business, 10K March Madness, 25K Big Event)
9. Box for suggesting theme for Project Graduation.
10. Motion to Adjourn Meeting was made at 6:52pm by Mandy T and second by Matt G.  Approved and passed.

LBHS Project Graduation Parent meeting 06/29/2022 – (no Board meeting following)

Meeting began 6:00 p.m at Englewood United Methodist Church Rm. 100

Present: (Board Officers): Teddy Capeles (Pres), Glennis Porter (Treasurer), Lisa Wilson (Secretary), (Directors): Cindy Weinfeld, Joan Capeles, Kay Steyer

Parents: See Sign-in Sheet

Secretary’s Report – Motion made by Glennis Porter, seconded by Joan Capeles to approve Secretary’s Reports from the Parent Meetings on 5/3/2022, and 5/10/2022. All in favor, motion carried.

Treasurer’s Report – Glennis reported balance in Bank is $6813.99 which is before the $7000 seed money is set aside. This report shows all the expenses from the event that have been paid or reimbursed.  Motion made by Kay Steyer, seconded by Lisa Wilson to approve report, all in favor, motion carried.

2022 Class Event – according to some parents that heard from students afterwards, it was a huge success. They all seemed to have a great time! Wrap up comments and ideas are:

1. Mail/bags – need a better system for accessing or storing belongings.
2. The magician was losing their attention. They wanted to get back to playing.
3. Review outside blowup games.
4. Need another person to work with Dawn Maheu on the small games, or a separate Minute-to-Win-it section ran by a separate person. She can’t do both.
5. Winning prizes and money was a HIT!
6. However the Cornhole game worked for winnings, it made it easy for the Treasurer.
7. Clean up needs to be fresh people – not the volunteers that have been there all night. Big important reminder is to pre-determine what gets thrown out and what doesn’t.
8. Revisit the Exit strategy.

Change of Officers & Directors – Motion was made by Cindy Weinfeld, seconded by Kay Steyer to approve the New Board Officers & reinstate Heather Romanelli, all in favor, motion carried.

New Board Officers: Mandy Tannehill (President), Heather Romanelli (Vice Pres – reinstated), Stacy Wear (Treasurer), Melissa Hall (Secretary)

Retiring Board Members are Glennis Porter (Treasurer), Lisa Wilson (Secretary), Cindy Weinfeld (Director). Remaining as Directors are: Joan Capeles, Kay Steyer, Thaddeus Capeles (stepping down from Pres)

Motion was made by Mandy Tannehill, seconded by Donnie Stephens to (elect and) approve Dawn Perry, Matt Grannan, Holly Newcomb, and Melissa Steyer as new Directors, with Kay Steyer & Joan Capeles being reinstated, and Teddy Capeles stepping down from Officer to Director. All in favor, motion carried.

New Board Directors: Kay Steyer (reinstated), Joan Capeles (reinstated), Thaddeus Capeles (from Pres.), Dawn Perry, Matt Grannan, Holly Newcomb, Melissa Steyer.

Mandy Tannehill nominated Heather Szmeigiel for Parent Chair, Heather accepts.

Old Business revisited: The Storage Unit monthly charge is going up again. We know we need to move stuff out.  We also have 2 trailers parked at Sterns lot on Ave. of Americas.  We need to see what is inside them and determine what can be thrown away or sold (i.e. Christmas Tree Tents, Wreath maker…etc). Then we need to take inventory of all the items the Board/Parents are hanging onto in their personal space (i.e. poker tables, post office boxes…etc) to know how much room we’ll need for storage.  Matt Grannan will go to the trailers and take pictures of the inside of them to assess with the Board at a later date.

Meeting adjourned: 7:15

Next Meeting to be determined and announced via email

Project Graduation Parent Meeting

Project Graduation Parent Meeting

10/07/2021 Minutes

In attendance via Zoom Meeting were: (Board Members): Teddy Capeles (Pres), Joan Capeles, , Lisa Wilson (Secretary), Glennis Porter, Heather Romanelli

Parents: Elana Lamparello, Katherine DeBoer, Jennifer Egloff, Veronica Grannan, Shani Keeling, Adriane York, Roni Saucier, Chris ?, Staci & Rebecca, Zachary and Nataly Awad, Amy Friedel

Treasurer’s Report – Glennis reported we have monthly expenses but no income lately. BOA balance is $6526.50 BEFORE the $7000 seed money is deducted. Motion was made to accept the Treasurer’s report by Heather R and seconded by Elana L, accepted and motion carried.

President:  Teddy reported that we are hoping we can have a lock in this year. And if we do have a lock-in, we will probably look for a caterer instead of continuously putting food out all night long. He will be checking with the Elks and EUMC to see if they can accommodate the over night event.  Otherwise, we can try a day event like we did last year.  The Pandemic has changed how we can do things. The venue would have to be big enough to have 150-175 people.  May 20, 2022 is the date of Graduation, commencement is 7:30 p.m. at the stadium so figure it would start around 11p.m.  

Fundraising discussion: Lottery Tree is $300 worth of scratch-offs that we sell each ticket for $5. Drawing for the winner will be closer to Thanksgiving. People can get bags (of 10 tickets) to sell from Kay Steyer (reach out via the Facebook page) or Cindy Weinfeld’s office (America’s Title).  Same for turning in the money and draw ticket. Remember, must me 18 and over to purchase.   Quarter Auction is still on in January at the American Legion in Rotonda. We also usually have a 50/50 drawing and we put together a gift basket to raffle off. Stay tuned for details as the time nears.  In February Joan coordinated a quarter frenzy in Port Charlotte. Details will be posted on our Facebook page. March Madness is where daily prizes for the month of March, are being drawn along with a ticket. The prize and winner are announced on Facebook (we also call the phone number on the ticket).  The prizes are completely donated by local businesses.  We sell tickets a couple/few weeks in advance.  We’ll talk to End Zone for a Celebrity Bartender but that has to be April or May. Amazon Smile is where you can select Lemon Bay High School Project Graduation as your charity, then when you order from Amazon, go through the Smile.amazon.com site and your purchases automatically give a small percentage to the charity you have selected. Other fundraisers in past were J. McLaughlin’s which gives us an opportunity to volunteer to gift wrap on a specific day and they donate a percentage of their sales from that day, to us.  Applebee’s pancake breakfast was done a couple years back if anyone wants to check into it to see if they still offer it.  

If anyone wants to donate by check, make checks payable to LBHS Project Graduation and mail to our P.O. Box or take to the High School.

Please ‘like’ & ‘share’ the LBHS Project Graduation Facebook page. 

Motion to adjourn – Meeting ended at 7:10 p.m.Next Parent Meeting 11/04/21 6:30pm via Zoom

Minutes for 05/06/2021 meeting

In attendance via Zoom Meeting were: (Board Members): Teddy Capeles (Pres), Joan Capeles, Glennis Porter, Kay Steyer, Heather Romanelli, Lisa Wilson (Secretary), (Parents/Grandparents): Heather Shaffer, Martha Egloff, Buny (as shown on zoom id), Reese (as shown on zoom id), Lisa Blem, Karen Dowd, Stacey DePersia, Peg Hetzer, 

Meeting began at 7 p.m.

1. Treasurer’s Report – Glennis reported on the income and expenses; we have $25851.89 less $5000 for seed money for next year will be just about $20,851.89.  Yard signs have been paid for and they were delivered to Mrs. Slicker.We may have about $5000 to use for prizes. 
2. Secretary’s Report – Minutes have been posted via email previously. Minutes Approved.

• President – Teddy – We need to give our head count to the Elks, Chef Doug, by Monday, May 24th.  

Tshirts will be handed out at the Senior Breakfast by Teddy. They will be told to wear it to get in. We’ll give a ‘ticket’ to the event with the details. 

Insurance – We have insurance but we’ll need to get insurance from Vendors. 

RECAP:

 The event is Saturday, May 29th from 11 a.m – 4 p.m.  We’ll have a Food buffet (Sub sandwiches, chicken tenders, wings, fries, pasta) with drinks, desserts, DJ, Photo booth, and Big Games (& maybe small games). Entertainment (surprise). 

Decorate: We need people to blow up balloons and leave there.  Saturday morning can be no earlier than 8 a.m. to start setting up.

Kay is in charge of Volunteers & scheduling them. We can discuss attire for the volunteers.

Parents can donate any drinks/snacks that must remain outside.  We can use water and Gatorade. We’re looking for an ice cream truck. 

A parent offered to loan & set up tents they have to help with shade. 

Meeting adjourned 7:30p.m.

Next Parent meeting: 5/20/21 @7:00p.m. via ZOOM

*******************************************************************************

Minutes 04/22/2021

In attendance via Zoom Meeting were: (Board Members): Teddy Capeles (Pres), Joan Capeles, Glennis Porter, Kay Steyer, Heather Romanelli, Lisa Wilson (Secretary), (Parents/Grandparents): Janie Knight, Amy Friedel, Stacy Depersia, Kim Stefanski, & zoom id as John Conley.  

Meeting began at 7 p.m.

1. Treasurer’s Report – Glennis reported on the income and expenses; we have $26,840 less $5000 for seed money for next year will be just about $22,340 with the added remaining outstanding checks from last year. Report approved.
2. Secretary’s Report – Minutes have been posted via email previously. Minutes Approved.

• President – Teddy – The event is Saturday, May 29th from 11 a.m – 4 p.m.  We’ll have a Food buffet (Sub sandwiches, chicken tenders, wings, fries, pasta) with drinks, desserts, DJ, Photo booth, and Big Games. We will need volunteers to help with setting up chairs and tables, sanitizing stations, sanitize big games, and help pick up. We have up to 5 days before the event to give final head count.

We may also look to see if we can have an ice cream truck in the parking lot but Elks has to approve it first.

Kay will be in charge of Volunteers once we know how many we may need.

We decided a Tshirt for every senior and if they want to come to the event, they have to wear the shirt. We’ll hand them out at Senior breakfast, along with an invitation that gives the place and date & time.

We may just divide up the remaining money to put in each bag and purchase gift cards to give as prize winnings.

We have about a month left, meeting every 2 weeks. May 6th, and the 20th are remaining dates. 

Teddy is asking Mrs. Slicker to ask kids if they know whether they will come or not, just to get a general idea.

Glennis got with Slicker about yard sign orders. She also reached out to Emerson about the Tshirts and gave a number of T-shirts to make.

Meeting adjourned 7:35p.m.

Next Parent meeting: 5/6/21 @7:00p.m. via ZOOM

********************************************************************************

Minutes for 04/08/2021

In attendance via Zoom Meeting were: (Board Members): Teddy Capeles (Pres), Kay Steyer, Lisa Wilson (Secretary), Cindy Weinfeld, (Parents/Grandparents): Janie Knight, Amy Friedel  

Meeting began at 7 p.m.

1. Treasurer’s Report – Glennis reported on the income and expenses; we have $24,718.63 less $5000 for seed money for next year will be just about $20,000. There are not enough to vote on the report.
2. Secretary’s Report – Minutes have been posted via email previously. There are not enough to vote on the report.

• President – Teddy – He spoke to the pastor at the blue roof church (South Gulf Cove). He said he’d be happy to have us but it would have to be outside. 

The Elks is an option and they would do the food/drinks/cleanup. Teddy will find out how much per head for simple hot dogs, hamburgers, chicken. We can have a DJ & big games, and use the inside of the building as well as outside.

We are going to try and get a head count due to limited budget and time, for ordering T-shirts. We will try to set up the online pre-registration and let Mrs. Slicker know.  Glennis is going to reach out to Dawn Hinck to see if she can help with them.

Amy Friedel (parent/grandparent) is willing to help with the yard signs. Glennis will reach out to her when it gets time for sign disbursements.

Teddy went to the Boca Grande Women’s club and they offered to donate as long as we have the event. He’ll let them know the plans once we have them set.

The Hypnotist has asked Teddy, again, if we were going to use him. No definitive answer to give him.

We should be calling Big Games and start working it out. Also talk to DJ.

Discussion of wrist bands for check in.  Joan will look into the cost of them.

Teddy will be talking to the Seniors at one of their last meetings before they graduate and will discuss the basic rules.

He will confirm that Graduation is on May 28th and therefor our event will be the 29th.

Volunteer duties will need to include sanitation between uses.

Mention of a Dunk tank with a teacher or someone that the students would like.

Food Trucks are mentioned if we were to go with the Church, and pizza.

Meeting adjourned 7:38p.m.

Next Parent meeting: 04/22/21 @7:00p.m. via ZOOM

********************************************************************************

Minutes for 03/11/2021

Minutes In attendance via Zoom Meeting were: (Board Members): Teddy Capeles (Pres), Joan Capeles, Kay Steyer, Lisa Wilson (Secretary), Heather Romanelli, Cindy Weinfeld, (Parents): Heather Shaffer, Janie Knight, Jennifer Fazler, Susan Klingshirn (as shown on Zoom id)

Meeting began at 7 p.m.

1. Treasurer’s Report – Glennis was not present and there wasn’t an updated Treasurer’s report. 
2. Secretary’s Report – Minutes have been posted via email previously.  Minutes approved.

• President – Teddy spoke – We need to secure a venue ASAP. If we don’t hear that Gulf Cove Methodist Church can accommodate us, or is willing to have us, by Monday 3/15/21, Teddy will reach out to other places, i.e. bowling alley, Fellowship Church, and any other places in mind. Our concerns are if held at night vs day, and indoor spacing being an issue, our costs may be much higher since we will need lighting, outdoor tent(s), bug control…etc.  Talk of having a day party will eliminate many of those issues.  Also, it is believed that the Commencement will be held at the Charlotte Stadium. If that is the case, the idea of having the party following is also a topic of discussion due to the fact that it would be very late by the time the Seniors started getting to the Venue – many go home to visit with out-of-town family & guests, change clothes, take pictures…which leads to late entrance to any venue.  One of the parents inquired about the building across the street from the Stadium. Teddy reminded us that we would need extra security and something like that may be too large & too costly for us, as well as our vendors, sponsors, and volunteers would not want to drive that far.

Teddy said the Hypnotist reached out to him if we were going to use him this year.  Since we don’t have concrete plans yet, he told told him we’ll get back when we know more.

Recent Fundraisers– Kay spoke about March Madness and that we raised approx. $4300. The daily drawings are continuing until the last day of March but no more money collection. 

She also attended the Casino Night that was put on by Tiffany Square Bingo, to benefit LBHS Project Graduation, and said it seemed like it went very well, but she doesn’t know how much was raised – they will present a check to us soon.

McLaughlins on Boca Grande had their sale and we had some volunteers there, who weren’t present at this meeting. We don’t know if any donations have been received at this time.

The Boca Grande Women’s Club has donated to LBHS Project Graduation in the past.  Teddy will be doing a presentation on behalf of LBHS Project Graduation, later to be determined if we receive a donation. 

1.  Future Fundraisers – Kay spoke to End Zone and they said we can still hold a Celebrity Fundraiser Night.

Meeting adjourned 7:31p.m.

Next Parent meeting: 04/08/21 @7:00p.m. via ZOOM

************************************************************************************

Minutes for 03/11/2021 Meeting

In attendance via Zoom Meeting were: (Board Members): Teddy Capeles (Pres), Joan Capeles, Kay Steyer, Lisa Wilson (Secretary), Heather Romanelli, Cindy Weinfeld, (Parents): Heather Shaffer, Janie Knight, Jennifer Fazler, Susan Klingshirn (as shown on Zoom id)

Meeting began at 7 p.m.

1. Treasurer’s Report – Glennis was not present and there wasn’t an updated Treasurer’s report. 
2. Secretary’s Report – Minutes have been posted via email previously.  Minutes approved.

• President – Teddy spoke – We need to secure a venue ASAP. If we don’t hear that Gulf Cove Methodist Church can accommodate us, or is willing to have us, by Monday 3/15/21, Teddy will reach out to other places, i.e. bowling alley, Fellowship Church, and any other places in mind. Our concerns are if held at night vs day, and indoor spacing being an issue, our costs may be much higher since we will need lighting, outdoor tent(s), bug control…etc.  Talk of having a day party will eliminate many of those issues.  Also, it is believed that the Commencement will be held at the Charlotte Stadium. If that is the case, the idea of having the party following is also a topic of discussion due to the fact that it would be very late by the time the Seniors started getting to the Venue – many go home to visit with out-of-town family & guests, change clothes, take pictures…which leads to late entrance to any venue.  One of the parents inquired about the building across the street from the Stadium. Teddy reminded us that we would need extra security and something like that may be too large & too costly for us, as well as our vendors, sponsors, and volunteers would not want to drive that far.

Teddy said the Hypnotist reached out to him if we were going to use him this year.  Since we don’t have concrete plans yet, he told told him we’ll get back when we know more.

• Recent Fundraisers– Kay spoke about March Madness and that we raised approx. $4300. The daily drawings are continuing until the last day of March but no more money collection. 

She also attended the Casino Night that was put on by Tiffany Square Bingo, to benefit LBHS Project Graduation, and said it seemed like it went very well, but she doesn’t know how much was raised – they will present a check to us soon.

McLaughlins on Boca Grande had their sale and we had some volunteers there, who weren’t present at this meeting. We don’t know if any donations have been received at this time.

The Boca Grande Women’s Club has donated to LBHS Project Graduation in the past.  Teddy will be doing a presentation on behalf of LBHS Project Graduation, later to be determined if we receive a donation. 

1.  Future Fundraisers – Kay spoke to End Zone and they said we can still hold a Celebrity Fundraiser Night.

Meeting adjourned 7:31p.m.

Next Parent meeting: 04/08/21 @7:00p.m. via ZOOM

************************************************************************************Minutes for 02/11/2021 Meeting

In attendance via Zoom Meeting were: (Board Members): Teddy Capeles (Pres), Glennis Porter (Treasurer), Kay Steyer, Lisa Wilson (Secretary), Heather Romanelli, (Parents): Heather Shaffer hshaffer5@yahoo.com; Angie Goodman angiegoodman@ymail.com;  Jennifer Randazzo jdr0455@gmail.com 

Meeting began at 7 p.m.

1. Treasurer’s Report – Glennis – Since last meeting, deposited donation of $1000, misc donation of $12 cash, Avon fundraiser brought $21.85, Quarter Auction brought $693.97, expenses were Constant Contact and Zoom. Current balance in Bank $5791.38 before adding the uncashed checks from last year in the amount of $1380 (which shouldn’t even be valid anymore but Glennis will wait until March to be certain).  Report approved by all. 
2. Secretary’s Report – Minutes have been posted via email previously.  Minutes approved.

• President – Teddy spoke – the church that usually hosts the event for the seniors has said they won’t be able to this year.  Teddy will reach out to Alfred Current who spoke to them at the Chamber Expo, about the Gulf Cove Methodist Church maybe being able to host it. Our goal is to lock a location. 
• Fundraiser discussions – Kay spoke to the group. WE NEED PARENTS TO SELL TICKETS FOR THE MARCH MADNESS. We must sell and receive ALL MONEY AND TICKETS BY THE LAST DAY OF FEBRUARY. If parents want to sell, they can pick up at Cindy’s office, or get in touch with Kay.  Tickets are $10 each.  The ticket goes back in even if it’s drawn. 

McLaughlins on Boca Grande is having a bunch of sales and they are donating a percentage to us.  We need volunteers from 12-2 Saturday, 02/20/21, to wrap and collect donations.

Casino Night – Tiffany Square Bingo is going to have a Casino night March 6 to donate to PG.  Tickets are $25/3 drinks/dinner and chips to play tables/ coins to play machines.  We’ll need to sell those tickets too.

Meeting adjourned 7:38p.m.

Next Parent meeting: 03/11/21 @7:00p.m. via ZOOM

********************************************************************************

• Fundraiser discussions – Kay reported on the Quarter Auction – it’s still on for January 27th, 2021. Doors will open at 6, it starts promptly at 7pm at the Rotonda American Legion. 18 and over only. We are asking for donations of unopened bottles of booze to make a basket to raffle off. We usually do a 50/50 as well.
• Manta Market – Mrs. Slicker is going to see if we can get a booth in one or more of them
• coming up. She is not at this meeting, so we’ll see what is said next meeting.
• Chamber Charities Expo – Teddy and Kay represented LBHS Project Graduation today at the expo. They made good connections for future donations even if we are not chosen as a recipient this year.
• Gift Card Drawing – We need to take on the project of asking businesses for gift certificates this month, so we can sell chance to win tickets in February, and do the dailydrawings in March – calling it ‘21 days of March Madness’ or something to drawattraction. Reach out to Kay to coordinate so she doesn’t ask the same businesses. It issuggested to do a ‘live’ drawing to get people excited but exactly how is not finalized yet.
• We also discussed whether we stop sales at a certain time or keep taking them. Also making a calendar for the items we get so it’s planned out for the drawings.
• Business Letters will be going out after Glennis finishes and approval is made.

************************************************************************************

Minutes for 12/03/2020 Meeting

In attendance via Zoom Meeting were: Teddy Capeles (Pres.), Joan Capeles, Cindy Weinfeld, Glennis Porter (Treasurer), Kay Steyer, Lisa Wilson (Secretary), Melissa Slicker, Elizabeth Lamberson, Rob & Debbie Ward, Susan?, Jennifer Haranda, William Bishop, Linda Vodopija, Desiree?, Jennifer Fazler, Karen Down

1. Treasurer’s Report – Glennis (see report attached) Current balance in Bank $4541.46. $1560 of that is still outstanding checks made to Seniors of 2020.  They will have until January of 2021 to cash them.  Once they expire, they will not be reissued. Report approved. 
2. Secretary’s Report – report approved.

• Fundraiser discussions – Kay reported on the Quarter Auction – it’s still on January 21, 2021 as long as it’s not closed down due to Covid-19. 

Other suggestions were: Auction a Golf Cart – $25/ticket; only sell 300 tickets which covers cost of a golf cart leaving approx. a couple to few thousand dollars raised.

Collect donated gift cards/certificates (min. value $25) from businesses and have a Gift Card daily raffle until the cards are all won. Charge $20/raffle ticket and they will have multiple times to win. We will start gathering and shoot for 28 to do for the whole month of February. It’s best to report who is asking which business(es) so they’re not duplicated.

The Avon share will be going on soon. We’ll know by next meeting how much we’ve made.

Amazon Smile – when ordering from https://smile.amazon.com/, you select the Lemon Bay High School Project Graduation Inc in Englewood, Fl. From then on, a small percentage of your purchases go to us.

As always, any questions PLEASE email projgradLBHS@yahoo.com. Or for information on meetings, go to the high school website (www.lemonbayhigh.com), and on right side, find “Project Graduation” which takes you to our web page.

Meeting adjourned 7:25

Next meeting 1/7/2021 via Zoom

*****************************************************************************

Minutes for 11/12/2020 Meeting

In attendance via Zoom Meeting were: (Board Members): Teddy Capeles (Pres.), Joan Capeles, Cindy Weinfeld, Glennis Porter (Treasurer), Kay Steyer, Lisa Wilson (Secretary), Heather Romanelli, (Parents): Janie Knight, Lauren Beavers, Liana Neumeyer

• Treasurer’s Report – Glennis (see report attached) Current balance in Bank $4716.46. $1620 of that is still outstanding checks made to Seniors of 2020.  They will have until January of 2021 to cash them.  Once they expire, they will not be reissued. Report approved by all. 
• President – Teddy spoke, due to these pandemic times, the party night in May 2021, is not certain yet. We will continue to try and raise money for that night.  The meetings will continue online via Zoom until further notice. The meetings are usually held the 2nd Thursday of every month at 7pm. Please share the meeting info from Facebook posts (“LBHS Project Graduation”), or feel free to email projgradlbhs@yahoo.com with your email to get notified.
• Fundraiser discussions – Kay reported that the American Legion post#113 in Rotonda will have a Quarter Auction January 27th, 2021 for us.  We usually have a 50/50 raffle, another nice prize raffle, & 3 auction item baskets. She is looking into a raffle item, Gift Tree, like we did prior.  We have dontated gift cards that hang from the branches of a (Lemon) tree.  Liana N. offered to donate a couple car wash donations from Englewood Car Wash and a Salon certificate.   

Kay also mentioned that we can do another Avon fundraiser.  She’ll provide the link from the Avon lady, Lacee Poston Brown.  It’s an online fundraiser for 4 weeks and she donates proceeds from orders; anyone can order from it as long as it’s through the link provided. 

Lauren B mentioned she has a ‘Pampered Chef’ friend that says we can do a fundraiser through her.  She donates 25% of her commissions to LBHS Project Grad.  She will check into it and get back so we can try to get this started before Christmas.

We have an ongoing fundraiser through Amazon Smile.  Go to https://smile.amazon.com. From the menu select “AmazonSmile”, search for “Lemon Bay High School Project Graduation Inc”. Once you see it, “Select” it. It should confirm your choice.  Every time you order from Amazon, you will have to type “smile.amazon.com” in the address line, which will start at that page and will auto calculate the donation amount. 

Kay spoke to Lori at Ricaltini’s and she’s up for anything as far as planning an evening to have a percentage of meal bills, donated to us. We will let her know further, probably after the first of the year.    

• General Discussion: We are being cautious and have to always remember liability issues when planning the Project Graduation Night event.  We’re following the School and County guidelines so far.  We are still in discussion IF the Graduating Class of 2021 is shut down, do we find an alternative venue to have some sort of party.  A parent’s response was they would like to see something happen still, especially if they can’t have a graduation.  The two other parents agreed.  They want their kids to have some sort of finality and suggested ‘covid-19 waivers’ for liability purposes.   This will be an ongoing discussion WITH the Parents at the meetings.  

Glennis will reach out to Key Agency to see if the venue is changed to a different location, will this affect our current insurance liability and cost.  

Meeting adjourned 7:50p.m.

Next Parent meeting: 12/03/20 @7:00p.m. via ZOOM

***************************************************************************

Minutes for 10/29/2020 Meeting

In attendance via Zoom Meeting 10/29/2020 were:

(Board Members): Teddy Capeles (Pres.), Joan Capeles, Cindy Weinfeld, Glennis Porter (Treasurer), Kay Steyer, Lisa Wilson (Secretary), Heather Romanelli,

(Parents): Stacey DePersia, Sabrina, Janie, Wes

• Treasurer’s Report – Current balance in Bank $4807.32. Approved by all. 
• President – Teddy spoke, due to these pandemic times, the party night in May 2021, is not certain yet. We will continue to try and raise money for that night.  The meetings will continue online via Zoom until further notice. The meetings are usually held the 2nd Thursday of every month at 7pm. Please share the meeting info from Facebook posts (“LBHS Project Graduation”), or feel free to email projgradlbhs@yahoo.com with your email to get notified.

Fundraiser discussions – Kay says she’ll check if the Legion is open for future Quarter Auctions.

Wes will check into the Applebee’s Pancake breakfast fundraiser as far as dates perhaps in February 2021. Janie brought up speaking with local restaurants. Wes says he’ll see if Farlows would do something like that – donating a percentage of the meal to Project Graduation. In conversation, we came up with an idea like “Lets Eat Englewood”. Kay will speak to a couple restaurants to see if they would participate in something like this.

We have not sent the local businesses the solicitation letter yet, giving them time to recuperate from Covid-19 revenue losses. We’ll wait until the first of the new year to send them out.

Meeting adjourned 8p.m.