Minutes

Project Graduation Parent Meeting

Minutes for 1/7/2021 Meeting
In attendance via Zoom Meeting were: Teddy Capeles (Pres.), Joan Capeles, Glennis Porter (Treasurer), Kay Steyer, Lisa Wilson (Secretary), Linda Vodopija, Jennifer Fazler, Heather Romanelli, Anja Sutcliffe, Liana Neumeyer
1. Treasurer’s Report – Glennis / Current balance in Bank $4319.27.
$1500 of that is still outstanding checks made to Seniors of 2020. They will be added
back in this month since they are expired. Report approved.
2. Secretary’s Report – report approved.
  • Fundraiser discussions – Kay reported on the Quarter Auction – it’s still on for January 27th, 2021. Doors will open at 6, it starts promptly at 7pm at the Rotonda American Legion. 18 and over only. We are asking for donations of unopened bottles of booze to make a basket to raffle off. We usually do a 50/50 as well.
  • Manta Market – Mrs. Slicker is going to see if we can get a booth in one or more of them
  • coming up. She is not at this meeting, so we’ll see what is said next meeting.
  • Chamber Charities Expo – Teddy and Kay represented LBHS Project Graduation today at the expo. They made good connections for future donations even if we are not chosen as a recipient this year.
  • Gift Card Drawing – We need to take on the project of asking businesses for gift certificates this month, so we can sell chance to win tickets in February, and do the dailydrawings in March – calling it ‘21 days of March Madness’ or something to drawattraction. Reach out to Kay to coordinate so she doesn’t ask the same businesses. It issuggested to do a ‘live’ drawing to get people excited but exactly how is not finalized yet.
  • We also discussed whether we stop sales at a certain time or keep taking them. Also making a calendar for the items we get so it’s planned out for the drawings.
  • Business Letters will be going out after Glennis finishes and approval is made.
New Business
Teddy discussed about volunteers for this year. Things will be different and we will need
to accommodate our volunteers accordingly.
As always, any questions PLEASE email projgradlbhs@yahoo.com. Or for information on
meetings, go to the high school website www.lemonbayhigh.com, and on right side, find
“Project Graduation” which takes you to our web page.
Meeting adjourned 7:30
Next meeting 2/11/20

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Minutes for 12/03/2020 Meeting

In attendance via Zoom Meeting were: Teddy Capeles (Pres.), Joan Capeles, Cindy Weinfeld, Glennis Porter (Treasurer), Kay Steyer, Lisa Wilson (Secretary), Melissa Slicker, Elizabeth Lamberson, Rob & Debbie Ward, Susan?, Jennifer Haranda, William Bishop, Linda Vodopija, Desiree?, Jennifer Fazler, Karen Down

  1. Treasurer’s Report – Glennis (see report attached) Current balance in Bank $4541.46. $1560 of that is still outstanding checks made to Seniors of 2020.  They will have until January of 2021 to cash them.  Once they expire, they will not be reissued. Report approved. 
  2. Secretary’s Report – report approved.
  • Fundraiser discussions – Kay reported on the Quarter Auction – it’s still on January 21, 2021 as long as it’s not closed down due to Covid-19. 

Other suggestions were: Auction a Golf Cart – $25/ticket; only sell 300 tickets which covers cost of a golf cart leaving approx. a couple to few thousand dollars raised.

Collect donated gift cards/certificates (min. value $25) from businesses and have a Gift Card daily raffle until the cards are all won. Charge $20/raffle ticket and they will have multiple times to win. We will start gathering and shoot for 28 to do for the whole month of February. It’s best to report who is asking which business(es) so they’re not duplicated.

The Avon share will be going on soon. We’ll know by next meeting how much we’ve made.

Amazon Smile – when ordering from https://smile.amazon.com/, you select the Lemon Bay High School Project Graduation Inc in Englewood, Fl. From then on, a small percentage of your purchases go to us.

As always, any questions PLEASE email projgradLBHS@yahoo.com. Or for information on meetings, go to the high school website (www.lemonbayhigh.com), and on right side, find “Project Graduation” which takes you to our web page.

Meeting adjourned 7:25

Next meeting 1/7/2021 via Zoom

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Minutes for 11/12/2020 Meeting

In attendance via Zoom Meeting were: (Board Members): Teddy Capeles (Pres.), Joan Capeles, Cindy Weinfeld, Glennis Porter (Treasurer), Kay Steyer, Lisa Wilson (Secretary), Heather Romanelli, (Parents): Janie Knight, Lauren Beavers, Liana Neumeyer

  • Treasurer’s Report – Glennis (see report attached) Current balance in Bank $4716.46. $1620 of that is still outstanding checks made to Seniors of 2020.  They will have until January of 2021 to cash them.  Once they expire, they will not be reissued. Report approved by all. 
  • President – Teddy spoke, due to these pandemic times, the party night in May 2021, is not certain yet. We will continue to try and raise money for that night.  The meetings will continue online via Zoom until further notice. The meetings are usually held the 2nd Thursday of every month at 7pm. Please share the meeting info from Facebook posts (“LBHS Project Graduation”), or feel free to email projgradlbhs@yahoo.com with your email to get notified.
  • Fundraiser discussions – Kay reported that the American Legion post#113 in Rotonda will have a Quarter Auction January 27th, 2021 for us.  We usually have a 50/50 raffle, another nice prize raffle, & 3 auction item baskets. She is looking into a raffle item, Gift Tree, like we did prior.  We have dontated gift cards that hang from the branches of a (Lemon) tree.  Liana N. offered to donate a couple car wash donations from Englewood Car Wash and a Salon certificate.   

Kay also mentioned that we can do another Avon fundraiser.  She’ll provide the link from the Avon lady, Lacee Poston Brown.  It’s an online fundraiser for 4 weeks and she donates proceeds from orders; anyone can order from it as long as it’s through the link provided. 

Lauren B mentioned she has a ‘Pampered Chef’ friend that says we can do a fundraiser through her.  She donates 25% of her commissions to LBHS Project Grad.  She will check into it and get back so we can try to get this started before Christmas.

We have an ongoing fundraiser through Amazon Smile.  Go to https://smile.amazon.com. From the menu select “AmazonSmile”, search for “Lemon Bay High School Project Graduation Inc”. Once you see it, “Select” it. It should confirm your choice.  Every time you order from Amazon, you will have to type “smile.amazon.com” in the address line, which will start at that page and will auto calculate the donation amount. 

Kay spoke to Lori at Ricaltini’s and she’s up for anything as far as planning an evening to have a percentage of meal bills, donated to us. We will let her know further, probably after the first of the year.    

  • General Discussion: We are being cautious and have to always remember liability issues when planning the Project Graduation Night event.  We’re following the School and County guidelines so far.  We are still in discussion IF the Graduating Class of 2021 is shut down, do we find an alternative venue to have some sort of party.  A parent’s response was they would like to see something happen still, especially if they can’t have a graduation.  The two other parents agreed.  They want their kids to have some sort of finality and suggested ‘covid-19 waivers’ for liability purposes.   This will be an ongoing discussion WITH the Parents at the meetings.  

Glennis will reach out to Key Agency to see if the venue is changed to a different location, will this affect our current insurance liability and cost.  

Meeting adjourned 7:50p.m.

Next Parent meeting: 12/03/20 @7:00p.m. via ZOOM

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Minutes for 10/29/2020 Meeting

In attendance via Zoom Meeting 10/29/2020 were:

(Board Members): Teddy Capeles (Pres.), Joan Capeles, Cindy Weinfeld, Glennis Porter (Treasurer), Kay Steyer, Lisa Wilson (Secretary), Heather Romanelli,

(Parents): Stacey DePersia, Sabrina, Janie, Wes

  • Treasurer’s Report – Current balance in Bank $4807.32. Approved by all. 
  • President – Teddy spoke, due to these pandemic times, the party night in May 2021, is not certain yet. We will continue to try and raise money for that night.  The meetings will continue online via Zoom until further notice. The meetings are usually held the 2nd Thursday of every month at 7pm. Please share the meeting info from Facebook posts (“LBHS Project Graduation”), or feel free to email projgradlbhs@yahoo.com with your email to get notified.

Fundraiser discussions – Kay says she’ll check if the Legion is open for future Quarter Auctions.

Wes will check into the Applebee’s Pancake breakfast fundraiser as far as dates perhaps in February 2021. Janie brought up speaking with local restaurants. Wes says he’ll see if Farlows would do something like that – donating a percentage of the meal to Project Graduation. In conversation, we came up with an idea like “Lets Eat Englewood”. Kay will speak to a couple restaurants to see if they would participate in something like this.

We have not sent the local businesses the solicitation letter yet, giving them time to recuperate from Covid-19 revenue losses. We’ll wait until the first of the new year to send them out.

Meeting adjourned 8p.m.

Next Parent meeting: 11/12/20 @7:00p.m. via ZOOM